Personal Assistant

What if you could do the kind of work the world needs? At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you. The Business Support team is the backbone of the UK WSP business and is vital to the smooth running of the business. With clearly defined career pathways and exciting opportunities to develop, the team is made up of Business Support Partners (BSPs), Personal Assistants (PAs), Business Support and Graphics (including travel and accessibility specialists) and Concierge.   As a PA, you will report to the Business Support Partner.  A little more about your role… You will be able to meet your colleagues, share tips and best practice, proactively contribute to ensuring a safe and healthy working environment, and get involved in new initiatives and ideas. Depending on your Directors and their individual requirements, you will be expected in the office 3 days per week, with the opportunity to work from home 2 days a week.  Key Responsibilities… * Responsible for providing professional administrative and business support to (up to 5) Business Unit Directors, this is an exciting and varied role.  * There is really no such thing as an average day for a WSP PA but as a snapshot, some of your typical tasks might include: * Supporting Directors working on complex and at times, sensitive projects. * Diary management across multiple time zones * Inbox management * International and domestic travel booking * Project and key account support * Meeting and event co-ordination  * Internal and external stakeholder communications * Purchases and expenses * Preparation of presentations; marketing materials; reports, meeting actions * HR tasks – onboarding, inductions, new starter equipment * Assist Operations Directors and Business Support Partners with operational KPIs  * Health & Safety- travel risk assessments, recording leadership engagement * You will gain invaluable insight and experience of working for one of the world's leading engineering professional services firms and will work with internal stakeholders across our many and varied different functions   What we will be looking for you to demonstrate… * Professional problem solver. Expert level communicator. Impeccable organiser. These are just a few attributes of a WSP Personal Assistant.  * An eye for detail and the ability to work independently, quickly and efficiently.  * Fully conversant to an advanced level in Microsoft 365, including Word, PowerPoint and Excel.   * The right candidate will; * Display a flexible and adaptable approach  * Have excellent prioritisation skills * Have experience in a similar role * Be proactive and can use their own initiative * Have the ability to collaborate and communicate effectively with other colleagues  * Demonstrate the utmost levels of confidentiality and integrity when handling sensitive information   Imagine a better future for you and a better future for us all. Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.  With us, you can. Apply today. #LI-SB1 We are one of the world’s leading engineering and professional services firms. Our 72,800 passionate people are united by the common purpose of creating positive, long-lasting impacts on the communities we serve through a culture of innovation, integrity, and inclusion. With over 9,000 professionals across the UK and Ireland, we are dedicated to our local communities and propelled by international brainpower. WHAT’S IN IT FOR YOU? Work-life balance At WSP, we understand that work is just one aspect of your life. It’s important to make time for you, your family, friends, interests and your community. Our hybrid working policy offers the flexibility to work from home two days a week, while also providing opportunities to collaborate in our modern offices across the UK. Inclusivity & Belonging We welcome applicants with varied backgrounds and experiences. We enable rewarding careers by encouraging people to bring their whole and authentic selves to work so that our work represents the fullest spectrum of society. We celebrate integrity and treat people with respect, supporting each other and embracing a culture of inclusion and belonging at WSP. We have our employee resource groups bring together employees and allies with different backgrounds to promote our culture of inclusivity. Health & Wellbeing We are committed to supporting our people, giving you the tools to make improvements to your health and wellbeing through our Thrive programme. Our Virtual GP service gives you access to an NHS or Irish Medical Council GP at a time and place that suits you – giving you peace of mind and quick access to medical advice when you need it most. We also provide reasonable workplace adjustments for those in need. Additionally, you can benefit from the Gymflex scheme, which offers up to 40% off annual gym memberships through our WSP flexible benefits program, as well as a comprehensive menopause support package. Flex your time To enhance work-life balance, WSP offers the “WSP My Hour,” allowing you to take one hour each day for personal activities, with the flexibility to make up the time earlier or later that day. We also provide part-time and flexible working arrangements, the option to purchase additional leave, and the ability to use your bank holiday entitlement to suit you. Your development We understand the importance of development and training to you. That’s why we foster a supportive environment that invests in your growth, whether through training, mentoring, or Chartership. #WeAreWSP Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. As a Disability Confident leader, we will interview all disabled applicants who meet the essential criteria, please let us know if you require any workplace adjustments in support of your application.